Productivity Level at the Workplace and a Modicum of Common Sense

Though you may wish that you should achieve quick growth in your career, there is another aspect that you cannot afford to ignore. That is you should see whether you are getting satisfaction from what you are doing. In fact, experts opine that if you are able to complete your tasks on time and without making any compromise on the quality of your output, that itself will provide you with unparalleled job satisfaction. But how to complete quality tasks on time? In management parlance, completing quality tasks on time is known as increasing your productivity level. There are a few steps that you can adopt for this. Though you may dread bombastic and high-sounding words such as productivity, output, efficiency, and so on, the steps to achieve these goals are quite simple.

Unfortunately, the top brass of several companies seems to be fond of fancy terms such as "productivity-linked bonus," "productivity-linked promotion," etc. But these terms have a tendency to become subjective because they can easily be tweaked to suit some of the managers of these companies and those employees who have the backing and patronage of those managers. A classic example is that a few years back, the CEO of a big company recommended a lower-level executive for promotion to a high position just because this executive made it a point to go to the airport every time the CEO visited his city. He even carried the luggage and other items of the CEO and saw to it that they were loaded properly in the car.

Now, what are the simple steps you can adopt for bringing about a huge difference to your productivity level? Let us find out.

1. Start with making lists of your daily tasks. 

If you are not in the habit of making the to-do lists of your daily tasks, you should begin this forthwith. This will help you in ensuring that you do not forget your tasks. Unfortunately, your mind is exposed to various types of distractions and hence, you may forget some of the important tasks. By applying your mind and preparing a to-do list, you can avoid such lapses. 

2. Review your to-do lists once every three weeks. 

Once every three weeks, take out all the to-do lists of those three weeks and review them thoroughly. This will help you in finding out the number of tasks you could not complete during the period. You should especially focus on two types of tasks. The first type is the high-priority tasks you could not take up at all. The second one is those tasks that you could not complete on time.

It is imperative that you take the above two steps so that you can identify your problem areas. Once you identify these weak areas, it will be easy for you to take corrective action and strengthen your productivity quotient. 

Now, what steps can you take if you find that the number of tasks you are not able to complete is alarmingly high?

1. You can work for more number of hours and complete the tasks.

2. You can try and learn more efficient ways of doing your tasks.

3. Thirdly, you can decide to take up fewer tasks.

Though most of the folks including you may choose the second option, you should explore the possibility of embracing the third option as well. This means that you should learn to delegate some of your tasks to your subordinates, peers, or colleagues. If you think that you and you alone should do every task, you will continue to struggle and your productivity will never improve.

Further, if you are falling behind the schedule while trying to complete important tasks, your reputation will get a beating. One of the best ideas is to accord top priority to such important tasks and complete them during the morning hours when your energy levels are at the peak. There will be fewer distractions during those hours. In fact, your confidence will get a boost also since you may have completed very important tasks before the drudgery of your routine tasks starts swallowing your day.

In fact, you should be ready with the list for the next day before you retire for bed every day. While preparing the list and the time schedule for each of the tasks, you should ensure that you allot a realistic duration for completing them. You should provide sufficient cushion for unexpected distractions, interruptions, and emergencies as well. Very importantly, if you take up similar tasks together, you will find it easy to complete them. 

To summarize, achieving good productivity level requires a little common sense. The only point is that you should apply your mind and keep innovating judicious ways of carrying out your tasks.